Gig-Guide Online Agenda Software

Gig-Guide™ Backstage

Online agenda and management solution
for entertainment agencies.

Why choose Gig-Guide?

  • 100% web-based software
  • Fully customised for your agency
  • Fast, intuitive & user-friendly interface
  • 15 years in use by the entertainment industry
  • Secure
Email now for an online demo »

The Most Efficient Way to Manage your Bookings

Gig-Guide™ Backstage is the most flexible artist management package available today,
built from the ground up for the entertainment industry.

Whether you manage 2 or 2000 performers, Gig-Guide™ is going to make running your business a whole lot easier.

Main Features

  • Entertainment-specific agenda system
  • Customer Relations Management (CRM)
  • Performers database
  • Financial Administration
  • Client/Artist Contracts
  • Invoicing
  • Enquiry Management
  • Unlimited Office User Accounts
  • Unlimited Artist Login Accounts
  • Full Suite of Statistics
  • Reminders
  • To-Do Functions
  • Export databases to excel
  • Export to accounting packages [optional]

Gig-Guide™ is 100% web-based software, and available for use anywhere there's an internet connection.
This of course also means it's 100% Mac and PC compatible.

Backstage has been developed with the combined knowledge and experience of bookings agencies worldwide.

More Than Just an Agenda System

Double bookings, miscommunications, hard to reach musicians - sound familiar?
Using the "Backstage" online agenda and management system you'll be able to keep everyone up to date with the latest real time information.

Basic Features:

  • Save gigs, enquiries, cancelations and periods of unavailability
  • Limitless custom fields to store everything to do with the booking.
  • Each updated event sends e-mail to the parties involved (artist, crew, management, band members)
  • "Package" creation - multiple bookings per contract

Enquiry Management

Unique in the industry is Gig-Guide's Enquiry Management System.

You can enter enquiries directly to the database with information such as [optional] performance dates, basic client info,
performance related info plus artists from your database that suit the request.

  • Tie the system to your website enquiry form and let it run automatically!
  • E-mail the enquiry directly from Gig-Guide as a simple quote
  • Forward to the agenda system to create a booking
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Real Customer Relations

Gig-Guide re-defines the way you access your client information using the latest Web 2.0 techniques
to give you the feel of a desktop application from within your browser.

Instantly access:

  • related enquiries
  • bookings
  • contracts
  • invoices
  • payments
  • notes

Addresses can be saved with multiple contacts per company.

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Accounting, Financials, Reporting and Reminders

Each country has its own specific financial requirements, and so does your company.
The Gig-Guide financial module is flexible enough to cater for every conceivable situation.

Your contract and invoice stationary is converted into templates for use with Gig-Guide,
allowing you to simply carry on where you left off, without having a hard drive full of Word documents.

Financial information can be viewed/exported in a variety of formats for your own records
or for use by your accountant.

Reminders include:

  • "Dashboard" - complete office status in one clear overview screen
  • Expired enquiries
  • Client/Artist contracts not returned
  • Overdue invoices
  • Invoices payable
  • Expired identification documents
  • Birthdays
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Google Maps Integration

Of course!
Built into Gig-Guide™ as a standard component since it's conception is integration with Google maps.

Plan your route to the performance/event based on the login account address details :

  • login from the office, then this is the start address
  • login in from home and your route will be planned from there
  • artist login will use their own address as starting point

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Server Requirements


Gig-Guide is written in Perl using a MySQL database,
and would normally be installed behind your current company website [Lifetime License]
or securely hosted on the Freshwater servers [subscription systems].

Server Requirements (for installation on your own server):

  • Unix/Linux Server running Apache server minimum 2
  • Perl version 5.8.8
  • MySQL version 5.0.77 or later
  • 1 MySQL database
  • Access to PhpMyAdmin (min for database administration
  • Perl Modules: DBI, DBD::mysql CGI, Time::Local, Archive::Zip, Time::HiRes, Date::Calc, Bundle::LWP, Image::Magick
  • Access to Unix sendmail
  • Access to Cronjobs
  • Min. 512 MB RAM
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